OLL Elementary School Communication

Please review the setup directions on page 17 of the  ESY Summer 2022 Guidelines.docx  for identifying students to invite to ESY and creating/sending district-approved invitation letters. The embedded link  Summer ESY Setup.docx  has detailed directions and screenshots for each step and for accessing the letters. When your filter is on, search for “District – ESY – 21-22” to locate the letters.

Current staff with myStudent permissions to update the Summer/ESY tabs include: admin, DEO, back-up DEO, and counselors. If you would like to request access for your LDC or another person, the principal can submit a HELP TICKET:

• Use Web Help app on myPasco Connect
• Request Type: Choose “myStudent” then “Access/Profiles/Permissions”
• When entering your request details, request the “ ‘Summer ESY’ profile to be added”  for your specific staff member.

Staff members that you are hiring for your school are entered  the filemaker database: Extended School Year.

If you are unable to fill your ESY positions from staff within your building, please use the link below to access a list of PCS employees interested in working at your school. Use the filters in the top row to identify your site.

Instructional ESY Employees Pool

Non Instructional ESY Employee Pool

Also, see the timeline of important dates and windows located on page 28. If you have any questions, please reach out to the contact for your ESY program:

Elementary schools  

• 3^rd grade Summer Reading Camp – contact Kim Hedgspeth, kfoster@pasco.k12.fl.us 
• Algebra Rise: Accelerated Mathematics – contact Tracy Miller, tamiller@pasco.k12.fl.us
• Migrant program – contact Alicia Del Carmen Montijo-Alicea  amontijo@pasco.k12.fl.us

• • ESE – Stephanie Long stlong@pasco.k12.fl.us

Secondary Schools-  

• MS Course Recovery – contact Melissa Caruso, mlcaruso@pasco.k12.fl.us
• HS Credit Recovery – contact Melissa Caruso, mlcaruso@pasco.k12.fl.us
• AVID Summer Bridge – contact Kristin Ingold, kingold@pasco.k12.fl.us
• AVID Excel Summer Bridge – contact Magda Mackenzie, mmackenz@pasco.k12.fl.us 
• Migrant program – contact Alicia Del Carmen Montijo-Alicea  amontijo@pasco.k12.fl.us
• GRACE – contact Melissa Caruso, mlcaruso@pasco.k12.fl.us
• ESE – Stephanie Long stlong@pasco.k12.fl.us

A big thank you to all our school leaders for your quick action in determining which 3rd-grade students to invite to your summer reading camp program. To support you in making these decisions, please think about the following factors when considering who to invite.

First, refer to the myEWS end of year PMP consideration list. Those students are the priority for invites because they have the highest probability of scoring a level 1. These students are high risk in both DIBELS and NWEA.

Next, consider which families received the quarter three at risk/off track letters. If a student’s NWEA MAP data continues to suggest that they will score a level 1 on the FSA, invite them.  We have historical data that has shown NWEA MAP to be a predictor of achievement levels on the FSA.

The number of students who are eligible for an ESY invite might change when using one data point, i.e., NWEA MAP as the main indicator. This is okay. Please invite those students to summer reading camp if data shows that they are likely to score a level 1. This doesn’t apply to students who are projected to score a level 2 or higher based on MAP data. Remember that students who score above a level 1 will not attend summer reading camp.

You and your teachers know your students best. You know their historical performance on assessments and you have lots of data points to support whatever decision you make. OLL will support you with allocations and through any other part of the process.

Please contact Courtney Lough for questions regarding the invitation list and good cause exemptions.

Please contact Kim Hedgspeth for questions regarding ESY policies and procedures.

Thank you to those that were able to attend the instructional materials consumable re-order workshops earlier this month.  For reference, we have included the link to the folder shared with participants. School Resources- Instructional Materials

As was mentioned, at this time you should be budgeting and creating quotes for what will need to be reordered.  The funds have not yet been allocated to your cost center.  The timeline for that action and the first available day to use the funds will be after the board memo for these purchases is approved at the May 17^th board meeting.  

To provide to teachers the resources needed, we are requesting that this form be completed by May 6th.  We know that schools could experience a shift in allocations, and it will be an expectation that if teacher material is needed that schools help each other with the need if at all possible.  Please reach out to Kim Hedgspeth or Fran Howard with any questions. 

Good Cause Exemptions

As you are continuing to review your data and update your spreadsheets, please take the following data points into consideration for a good cause portfolio:

• NWEA MAP Projected Level 2 (31^st-49^th percentile) on Spring or, if needed consider Winter data
  • 50^th percentile or higher -Exemption #3 Alternative Assessment (Spring Only)
• ORF WC 114 + (progress monitoring probes can be administered)
• 5 HMH Module Assessments and/or FDOE Passages 60% or higher
• Lexia Level 13 or higher may be considered as one data point

Remember, we can use a combination of these data points to develop a portfolio and you can contact Courtney if you want to talk about specific students or special circumstances.

Once we get the FSA results in you will want to complete the  Documentation of Promotion to Fourth Grade 2022.pdf forms for any student meeting a good cause exemption and submit to Courtney.

You are now able to process attendance and points in myPGS for your teachers following these instructions.  This needs to be completed by Friday, May 20th.

This year we imported all your instructional staff into your PLC and ERD course/sections. If you have any staff changes this year, first you will need to update your roster. Use this spreadsheet to access your Early Release Day course and section numbers to or go to the “Instructor” tab to view your school’s courses.

Once the learners (staff) are updated, it is time to mark attendance/roster status. Any staff who did not fully attend must be marked absent and incomplete. We do not give partial points, as the administrator it is your decision to make if your staff actively participated and should be awarded the points.

Please note that marking attendance/roster status is a two-step process. You must select “Save this Page” after each selection. If the status says, “Pending Completion” you are not done. You need to select “Complete” or “Incomplete” then “Save this Page” again. Please lock (padlock icon) the course once you are done. This will ensure your course is secure and can’t be edited. 

You are welcome to have your myPGS Designee support you with this task. As the administrator of these courses, please do a final check to ensure your teachers have earned their points for these courses.

If you have any questions, please contact Charlotte Kralik.

Each year we rely on multiple sources of information to inform the strategic actions and focus for Pasco County’s Instructional Coaching Program. We are asking each coach and each coaching stakeholder to complete this quick, 22 question survey about your needs. We are specifically using this information to plan future professional learning, course correct on any missteps, and to generate new ideas and directions that will promote awesome staff and student outcomes.

Here is your Survey. You opinion counts. Please complete this survey by May 9th!

OLL is excited to announce that we will be hosting a 2-day grading practices workshop with Solution Tree. The event will take place at Pasco Hernando State College- West Campus in New Port Richey.

June 15^th and 16^th will be focused on elementary. Each elementary school can send 2 people.

Spots are limited so please use the criteria below when selecting who will attend this required training:

• 1 admin and 1 instructional employee who will be with your school during the 22-23 school year.

• The instructional employee should be a classroom-based core content teacher.

Please fill out this form to sign up your school for the event by May 6, 2022.

Please reach out to Kim Hedgspeth with any questions regarding this event.

Full Clinical Educator:

Please check out this flyer for Clinical Educator summer trainings and information. All candidates will need to meet the criteria below.

List of approved mentors at your school.

Fill out this recommendation form, select date of cohort on form, and send to Charlotte Kralik to register in myPGS.

Clinical Educator Refresher Updates and Important Information:

Great news! We will be requiring Clinical Educator trained mentors to take the refresher every five years. We are constantly revising the course content to best serve our new teachers and interns. Mentors are one of the greatest support systems in our district. It is time to step up our game to ensure the high-quality mentoring.

Please check out this flyer and share with teachers that have not taken Clinical Educator in more than five years. You may view this contact list of mentors by school to connect with teachers that require the refresher to continue mentoring. This is your opportunity to select the key leaders in your building to take on this important role.

Please also note that we have hundreds of teachers that need to take the refresher. We will not be expiring any certificates until June 30, 2023 and will be flexible. Clinical Educator approved mentors will not lose their certificate we are just starting communication of this new expectation. The goal is to offer many opportunities and for our mentors to be actively refreshing their certificate.

Fill out this recommendation form for Clinical Educator trained teachers with expiring certificates, select date on form, and send to Charlotte Kralik to register in myPGS.

Criteria for Clinical Educator:

• Minimum of three (3) years “highly effective or effective” teaching experience 
• Demonstrated emphasis on personal professional development and advancement of the education profession. 
• Demonstrated effective skills related to: 
  • designing, delivering, and assessing high-impact learning activities for ALL students 
  • building a compassionate classroom 
  • Communication, collaboration, and organization 
• Demonstrated effective leadership skills, qualities, and experiences 

Any questions, please contact Charlotte Kralik.

We are excited to let you know that we will have Lexia Core5 site licenses for all elementary schools for the 22-23 school year and all students will have access throughout the summer.  We will be promoting the use of Lexia and Zearn for the summer to accelerate growth and prevent summer learning loss. 

Lexia Placement

Do you have students that have not been active in Lexia or several months or have not moved any levels all year?  If yes, then you may want to consider resetting their placement so they can relevel prior to the summer.  Please know, all historical data will be lost if you reset a student’s placement test, so you will want to print the skills report first. Please contact Courtney if you have any questions or need support with this process. 

EOY Lexia Data Review

If you would like to schedule an end of year meeting with Kate O’Keefe to review data and action plan next steps for year 2 implementation,  please feel free to set up a time with her directly when it is convenient for your school team HERE.  If you want to begin reflecting with your teachers, please create your own EOY Review (share it with her at your meeting).  

The Florida Department of Education (FDOE) Civics Literacy Excellence Initiative (CLEI) will be hosting 8 regional 3-day professional learning opportunities featuring high quality subject-matter expert presenters, and all sessions will be aligned to the revised civics and government (CG) standards. Each event will be open to all K-12 teachers, however, space will be limited. Registration information may be found in the attached memo.

Please note this training is not part of the Civics Seal Endorsement training – information about the endorsement training will be coming out in Fall 2022.

We have current Pasco County data that proves students doing 3 Zearn lessons per week have a significant increase in their NWEA and FSA data. Wouldn’t it be great if we could continue that for the summer? Well, it is here!

Zearn presents their summer 2022 Intensive Math Series which offers a coherent, focused 4–6-week sequence that will build strong foundations for all rising 1st through 9th graders to help them succeed in their 22-23 academic year.

Please note that these lessons would have to be assigned to your students before leaving for the summer and I also encourage you to notify parents about this incredible summer opportunity. Click here to find out more.

Feel free to contact Tracy Miller or Jan Anderton, should you have any questions.

Today we are sharing a link to our Coaching SMORE.  This is one of the key structures we use to communicate with our stakeholders.  In the SMORE, folks can find links to our  Instructional Coaching Dates 2021-2022.docx, meeting information and links for upcoming events, highlights on best practices around equity, data usage & display, and other key coaching skills.  We also offer nice-to-know information around professional development opportunities and state updates.

The Summer Coaching Academy is designed for both coaches and administrators to work together around coaching in your building.

Summer Coaching Academy

June 21st or 22nd (PHCC Porter Campus) 8:30-3:30pm

Sharon Thomas from Jim Knight’s Instructional Coaching Group provides professional learning where admin teams and coaches work together. Each school will join the event for one full day of learning.

Here are sign-ups for teams to choose the date that will best fit their Summer Plans.  Thanks in advance for booking your day and letting us know how many folks from your team will join.  Stipends are provided for School-Based Coaches for this Summer event.

Updates to our Instructional Coaching Pool

As you may know, we have completed the latest round of interviews for the  Instructional Coaching Pool.  We have added a record number of new candidates.  If you have an open coaching position, we have likely been in touch.  Not only will we advertise your open coaching positions to this pool, but we would like to provide you access to preview or review the status of any applicant. 

If you would like to chat about the pool, process information around a specific applicant or talk through any logistics, please email Jeremy Blair jdblair@pasco.k12.fl.us.