OLL Middle School Communication

Apex Learning will assist with the school year transition and account cleanup at the end of this month. This means all students and teachers will want to finish their Apex Learning coursework and close out classrooms (enter final grades) no later than July 29^th. On July 30^th, all current classrooms will be archived so that by August 2^nd, teachers can begin building classrooms for the 2021-2022 school year within their respective programs. As a reminder, when classrooms and/or students are archived in Apex Learning, all records are stored and can be retrieved and/or re-activated should there be any extenuating circumstances. That being said, if you know of specific students that will need to continue their coursework beyond the July 29^th deadline, please send that information to our Apex Learning implementation support representative, Laurel Beach (laurel.beach@apexlearning.com), right away so those students will not lose access during this transition period.

Please contact Tonia Shook with additional questions.

Instructional Materials are being shipped daily from the Florida School Book Depository.  We will update you should we be made aware of any significant delays.  Please contact Francesca Howard with any questions.

Adoption Order Updates and Next Steps: Items ordered via District order processes in May have begun to arrive in buildings and will continue over the next few weeks. It is essential that school leaders work with plant managers and bookkeepers to ensure a process is in place for receiving and accounting for all items in the order AND distributing materials to classrooms. NOTE: for Elementary ELA you should anticipate a large space to house the shipments.

Consumable Re-Orders: Action Steps to re-order consumable student books that are included with adoption.

Content/Courses with Reorder Codes

1. Go to https://www.fsbd.com/
2. Log in with school credentials (your bookkeeper should have this information)
3. Use top menu =>Orders => create an order
4. Link to ISBN codes- textbooks  Reorder Codes for consumables
5. Enter your ISBN codes for your respective purchase and the quantity
6. Add additional items as needed
7. Once your order is complete, click check out
8. Enter shipping information => continue
9. Under payment time select print and mail with district purchase order and you must include the shipping in the purchase
10. Click review and finish
11. This is your quote for your additional consumable materials
12. Access the instructional materials funds in your school’s cost center to cover the shipping costs of the consumable re-orders.

As your materials begin to arrive and you are accounting for what has been purchased you may have discrepancies and/or damaged (defective materials).  Please see the guidance below provided to us by Florida School Book Depository.  Email customerservice@fsbd.com with any general questions or to request packing slips or invoices as necessary.

• Report Order Discrepancy We will need for the school to file a Report Order Discrepancy Form via our website at www.fsbd.com. Once you get there you will click on Customer Service and then Report an Issue with an Order. Once you are logged in you will need the Invoice number off of the Packing Slip you have the Discrepancy on to file the Report. Please make sure to report both overages and shortages from your order on the same form. Once we have received this report, one of our Customer Service Reps will begin the needed research for your Discrepancy and will contact you directly with any additional questions they may have.
• Report Damage/Defective Materials We will  need the school to fill out a Damage/Defective Form via our website at www.fsbd.com. Go to Customer Service and click on Report an Issue with an Order. From there you will need to log in with a username and password. If you do not currently have one please go ahead and register for one. Once logged in you will need the Invoice Number/PO Number you received the books on. Then you will choose Report Damage/Defective Materials. Once we receive this form we will issue a Return Authorization and set up return shipping to have the materials brought back to FSBD for inspection and replacement.
• Return Authorization We will need for the school to fill out a Return Authorization Form via our website at www.fsbd.com. Go to  Customer Service and click on Report an Issue with an Order. From there you will need to log in with a username and password. If you do not currently have one please go ahead and register. Once you are logged in you will need the Invoice Number/PO Number you received the Materials on. From there you will choose Return Authorization Request. All materials being returned for credit must be in perfect/new condition with no markings, stamps or barcodes. If you are returning Kits/Bundles all parts must be returned to receive credit. Once we receive this form we will issue a Return Authorization and the school can choose any carrier of their choice to return the materials to FSBD. Please note all Returns for Credit must be done within 120 days of receiving the materials.

***Please Note If you are missing full cartons from your order they must be noted on the Proof of Delivery at the time of delivery -SAIA & UPS Freight shipments only, UPS deliveries are scanned by each carton and signed for. It is the schools responsibility to report any carton shortages or damages before the driver leaves on the POD so we may hold the shipping company accountable for the missing cartons.

IF WHAT YOU ARE REPORTING SHORT OR OVER IS PART OF A KIT, YOU WILL NEED TO USE THE ISBN# TO LIST THE COMPONENTS YOU ARE OVER OR SHORT.

As we prepared for 21-22, we looked at usage reports, pricing and teacher feedback.  Based on these we will no longer be using Aleks as our Middle School intervention resource.  We will be changing to IXL which is an adaptive program, which ties directly to our Illustrative Mathematics and identifies student gaps through a diagnostic.  IXL’s scaffolded skills target students’ specific areas of need, and IXL analytics helps teachers analyze trouble spots and progress.  This is a skills-based program that aligns to the IM Curriculum for students who need more skill practice.  We are recommending this for intensive math classes or students in tier 2 or 3 math intervention programs. Teachers can go to https://ie.ixl.com/userguides/ for “how to” user guides.  Please complete this form with the number of licenses you will need.

For students that need more conceptual understanding, we have Zearn which is an also aligned to the IM curriculum offering a digital lesson that mimics the IM lesson.  Zearn is available for all students and could be used in addition to teacher’s lesson, as an intervention after a lesson or to preview foundational skills for an upcoming lesson.

 For more information on either of these resources, there are recorded trainings within the PD Hub in the OLL SharePoint or feel free to contact Jan Anderton at janderto@pasco.k12.fl.us

PD will be offered for all instructional employees on Wednesday, August 4th. Please share the 21.22 Planning Week Offerings document with all of your teachers as it includes important information and zoom links for these sessions. 

The SPP Workgroup developed the guidance below to assist with monitoring progress and communicating with parents regarding middle school students enrolled in high school courses. There is information in this document that may be helpful as teachers finalize their syllabi. If you have any questions, please contact Tonia Shook or Samantha Del Valle.

Best Practices-High School Courses in Middle School.docx

We are pleased to announce that the Gr 7 Watershed Ambassadors Program at CrossBar Ranch & Starkey Park will resume normal operations with site visits for the 2021-22 school year. As a reminder, there will be a professional development opportunity on Aug 4^th at CrossBar Ranch for 7^th grade science teachers that have not led a student visit out to one of the centers.  If you have teachers that need this pd have them contact Karen Stewart (kstewart@pasco.k12.fl.us) for details. A schedule for school visits will be posted on the Watershed Ambassadors Program Canvas page soon so that schools can start planning for their 7^th grade visits.

The Pasco Pathways School Choice and Innovative Programs July School Choice Window notification window is now open.  The last day to accept will be August 5, 2021.  Students accepted during this window will need to be enrolled at your school as they will not automatically generate an enrollment record.  Please share this information with your registrars/DEO.  Please contact Francesca Howard with any questions. 

Please see the Secondary ELA and Reading Pathways for 8/4document as requested for the detailed outline for learning on 8/4 and guided steps for PLCs to being planning within the building. Please reach out to your Pasco Literacy Team with additional questions.