OLL Elementary School Communication

HMH ELA Instructional Materials Inventory

We greatly appreciate your patience and understanding during this time as instructional materials from the ELA adoption are delivered, unpacked, and inventoried. We know this is a huge lift while you are preparing to start a new and exciting school year. We have received several funding requests to purchase additional materials. At this time, we need to ensure that all schools receive what was ordered and as a collaborative group we can use the spreadsheet below to document the receipt of materials and any additional need/overage based on enrollments/teacher allocations. At this time, we cannot expend excess funds to purchase materials when the entire district order has not yet been received and inventoried. We will use the spreadsheet below to determine what will need to be ordered and if inventory will need to be transferred from campus to campus.

How to complete your information in the link below:

HMH received-under-over reconciliation fh.xlsx

School

Projected/Ordered Student Books

Teacher Kits 1:18

Additional Teacher Kits (3)

Student Books Received

Teacher Kits Received

Enrollment Based Over/Under Student Books

Allocation Based Teacher Kits Over/Under

Each school will have the above columns for each grade level.

Columns 1 through 4 are prepopulated based on what was ordered. ****Please note (column 4) all school received 3 additional teacher kits for Support Facilitators/Admin/School Based Coach use.

In column 5 (Student Books Received) please indicate the number of physical student books that received and inventoried.

In column 6 (Teacher Kits Received) please indicate the number of teacher kits you received and inventoried.

In column 7 (Enrollment based over/under student books) this is where you would indicate the number of student books you are under (you need)/ or over ( the extra you have).

In columns 8 (Teacher Kits over/under) you indicate the number of teacher kits you are short (you have more teachers than kits) or over (you have more kits than teachers).

We will discuss this in greater detail during our optional Instructional Materials office hours call tomorrow @ 1:00. Again, thank you for all you do.

Instructional Materials Updates

Instructional Materials are being shipped daily from the Florida School Book Depository. We will update you should we be made aware of any significant delays. Please contact Francesca Howard with any questions.

Adoption Order Updates and Next Steps: Items ordered via District order processes in May have begun to arrive in buildings and will continue over the next few weeks. It is essential that school leaders work with plant managers and bookkeepers to ensure a process is in place for receiving and accounting for all items in the order AND distributing materials to classrooms. NOTE: for Elementary ELA you should anticipate a large space to house the shipments.

As your materials begin to arrive and you are accounting for what has been purchased you may have discrepancies and/or damaged (defective materials). Please see the guidance below provided to us by Florida School Book Depository. Email customerservice@fsbd.com with any general questions or to request packing slips or invoices as necessary.

Report Order Discrepancy We will need for the school to file a Report Order Discrepancy Form via our website at www.fsbd.com. Once you get there you will click on Customer Service and then Report an Issue with an Order. Once you are logged in you will need the Invoice number off of the Packing Slip you have the Discrepancy on to file the Report. Please make sure to report both overages and shortages from your order on the same form. Once we have received this report, one of our Customer Service Reps will begin the needed research for your Discrepancy and will contact you directly with any additional questions they may have.
Report Damage/Defective Materials We will need the school to fill out a Damage/Defective Form via our website at www.fsbd.com. Go to Customer Service and click on Report an Issue with an Order. From there you will need to log in with a username and password. If you do not currently have one please go ahead and register for one. Once logged in you will need the Invoice Number/PO Number you received the books on. Then you will choose Report Damage/Defective Materials. Once we receive this form we will issue a Return Authorization and set up return shipping to have the materials brought back to FSBD for inspection and replacement.
Return Authorization We will need for the school to fill out a Return Authorization Form via our website at www.fsbd.com. Go to Customer Service and click on Report an Issue with an Order. From there you will need to log in with a username and password. If you do not currently have one please go ahead and register. Once you are logged in you will need the Invoice Number/PO Number you received the Materials on. From there you will choose Return Authorization Request. All materials being returned for credit must be in perfect/new condition with no markings, stamps or barcodes. If you are returning Kits/Bundles all parts must be returned to receive credit. Once we receive this form we will issue a Return Authorization and the school can choose any carrier of their choice to return the materials to FSBD. Please note all Returns for Credit must be done within 120 days of receiving the materials.

***Please Note If you are missing full cartons from your order they must be noted on the Proof of Delivery at the time of delivery -SAIA & UPS Freight shipments only, UPS deliveries are scanned by each carton and signed for. It is the schools responsibility to report any carton shortages or damages before the driver leaves on the POD so we may hold the shipping company accountable for the missing cartons.

IF WHAT YOU ARE REPORTING SHORT OR OVER IS PART OF A KIT, YOU WILL NEED TO USE THE ISBN# TO LIST THE COMPONENTS YOU ARE OVER OR SHORT.

Mentor Pairing: New Pairing System and Instructions- PLEASE READ! ACTION NEEDED!!!

OLL is happy to announce that ALL pairings will occur in myPGS from now on. We have developed a step-by-step instructional guide for you as you learn the new pairing system. Please be sure to follow all the steps to ensure all our new teachers are paired with a high-quality mentor that has completed Clinical Educator Training.

All mentor pairings need to be completed by Friday, August 20th. You will need to continue this process for any new hires throughout the year.

All new hires with a start date of 1/1/21 have been added to your school site’s mentor program. Please note that this list may include transfers and temporary contracts. If they are not new to Pasco, they do NOT get a mentor.

All new to Pasco teachers, whether they are coming to us with experience or not, can be paired up with a mentor to support them. All teachers enrolled in PDCP may have a mentor for up to three years, the duration of the time they are in the program. Please be mindful of your pairing considerations. This is crucial to our newest teachers!

If your school is need of additional mentors, please know that mentors, that agree, can be paired with up to two mentees only. They will only get paid for two.

Please follow the tech ticket system for missing approved mentors and mentees. These instructions are located on the guide. This will ensure a seamless process for making sure all your new teachers are paired up with qualified and approved mentors.

Your patience is appreciated as we may come across some bumps in the road. Please contact Charlotte Kralik for additional support.

Please select here to view the new instructional guide for our pairing system in myPGS.

August 4th District PD Day- Please share with teachers

PD will be offered for all instructional employees on Wednesday, August 4th. Please share the 21.22 Planning Week Offerings document with all of your teachers as it includes important information and zoom links for these sessions.

Grade 4 Marine Explorers Program

We are pleased to announce that the Gr 4 Marine Explorers Program at the EMC will resume normal operations with scheduled site visits for the 2021-22 school year. Several teacher training days will be offered at the EMC for new 4^thgrade teachers. For more information contact Donna Hoague (dhoague@pasco.k12.fl.us). A schedule for school visits is linked here and is also available on the Marine Explorers Program Canvas page so that schools can start planning for their 4^th grade visits.

Pasco Pathways School Choice and Innovative Programs

The Pasco Pathways School Choice and Innovative Programs July School Choice Window notification window is now open. The last day to accept will be August 5, 2021. Students accepted during this window will need to be enrolled at your school as they will not automatically generate an enrollment record. Please share this information with your registrars/DEO. Please contact Francesca Howard with any questions.